Learning to set priorities effectively is one of the most powerful skills any business leader can develop. Here’s a simple mindset shift that can help you become more productive without adding stress to your day.
The Power of Saying “No”
Ask yourself throughout the day:
“Am I adding unique value to this conversation, or could someone else handle it just as well?”
Being honest with yourself can free up time and mental energy. When you consistently apply this rule, you’ll find opportunities to:
- Skip non-essential meetings
- Delegate decisions
- Empower others to lead smaller projects
This allows you to focus on what truly matters—driving your organization forward by setting clear priorities.
The Truth About Prioritization
Did you know the word “priority” was originally singular? For over 500 years, it meant the first thing, not a list of competing tasks. When everything is a priority, nothing is. That’s why learning to set priorities is essential to avoid decision fatigue and keep your team aligned.
Start by identifying your one most important task each day. Then build your schedule around it. This clarity helps you stay focused and avoid getting stuck in a loop of indecision.
Multitasking Is a Myth
Your brain isn’t wired to multitask. Every time you switch between tasks, your brain needs time to recalibrate. Even if it’s just 60 seconds per switch, that can add up to an hour or more of lost productivity each day.
Instead, set priorities and tackle tasks one at a time. You’ll work faster, think more clearly, and deliver better results when you prioritize your actions.
Trust Your Team
If a task doesn’t require your direct involvement, step back and let your team handle it. Trust is a cornerstone of effective leadership. When you delegate wisely, you empower others and free yourself to focus on high-impact work.
Final Thought
Setting priorities isn’t about doing more—it’s about doing what matters most. By saying no to distractions, focusing on one task at a time, and trusting your team, you’ll unlock greater productivity and peace of mind.
Charles Lobert, has been in the Detroit Metro Area’s IT industry for over two decades & with VCS since ’04. Throughout the years, Lobert has held nearly every position at VCS & is responsible for several major organizational shifts within VCS.