What Is Microsoft SharePoint?

At its core, Microsoft SharePoint is a web-based collaborative platform designed for seamless file sharing, workflow automation, and cross-team collaboration. Unlike OneDrive, which is best for personal file storage, SharePoint enables entire teams to access, edit, and organize documents in one central location—anytime, from anywhere.

SharePoint integrates effortlessly with Microsoft 365 apps like Outlook, Teams, and Excel, making it a powerful extension of the tools your business already uses every day.

Top Benefits of Using Microsoft SharePoint

Vision Computer Solutions has helped countless clients unlock the full potential of SharePoint. Here’s what makes it so valuable for small and growing businesses:

🔹 1. Centralized Resource Management

SharePoint serves as a centralized hub for storing files, team resources, company knowledge, and more. No more hunting through endless emails or shared drives.

🔹 2. Seamless Collaboration

Multiple users can access and work on files simultaneously, track version history, and add comments. It’s built for real-time teamwork, whether you’re in the office or remote.

🔹 3. Secure File Access

With customizable permissions, you can control who sees what. Plus, SharePoint’s compliance features help meet regulatory requirements and keep sensitive data safe.

🔹 4. Streamlined Workflow Automation

Automate repetitive tasks and business processes—like approvals, status updates, and data entry—saving your team hours each week.

🔹 5. Reduced Reliance on Third-Party Tools

As Abbey notes, “SharePoint can replace multiple external platforms like HR portals, intranet solutions, or inventory trackers.”

🔹 6. Data-Driven Decision-Making

When paired with Power BI, SharePoint becomes a rich source of data visualization, giving leaders insights to make smarter, faster business decisions.

OneDrive vs. SharePoint: What’s the Difference?

A common question we hear from clients is: “What’s the difference between SharePoint and OneDrive?”

• OneDrive is best for individual file storage and sharing.

• SharePoint is ideal for company-wide collaboration, document management, and shared team workspaces.

If you’re working on a solo project, OneDrive is perfect. But if your goal is to collaborate, manage large teams, or create a structured internal system, SharePoint is the right tool.

When Should a Business Use SharePoint?

Use Microsoft SharePoint when you want to:

• Share information across multiple departments or your entire organization.

• Build internal sites for HR, IT, or training resources.

• Automate file approvals, feedback loops, or project tracking.

• Manage secure access to files and content by department or user role.

“Most companies already have access to SharePoint through Microsoft 365, but they’re only using a fraction of its power,” says Chuck. “You’re already paying for it—why not make the most of it?”

Let Vision Help You Maximize the Benefits of Using Microsoft SharePoint

Whether you’re just getting started with Microsoft 365 or you’re looking to do more with your existing tools, Vision Computer Solutions can help. From basic setup to advanced intranet design, our team of SharePoint experts—like Zach—can guide you through every step.

Don’t leave powerful tools like SharePoint sitting unused.

📞 Contact Vision Computer Solutions today to learn how we can help your business unlock the full benefits of using Microsoft SharePoint.